Hi Eric,

I think your suggestion is a good compromise, thank you.

So if anyone else is having similar issues, then the “ideal” solution is of course preferred, but if that is not possible, then the second best option would be for the trustee to send an email to postmaster@ardc.net containing the following:

- The full name of the club;
- The club’s official website (if it has one);
- A copy of the official PDF download from the ULS site of the club’s call sign;
- The name, call sign and email address of the person they wish to delegate to.

As a third option, if the trustee really doesn't want to do any work ;-) then an email from the person wishing to act on behalf of the club, sent to postmaster@ardc.net and containing the following:

- The full name of the club;
- The club’s official website (if it has one);
- A copy of the official PDF download from the ULS site of the club’s call sign;
- The name, call sign and email address of the trustee.

I think this would work.

Chris - G1FEF
—
ARDC Administrator

Web: https://www.ardc.net


On 15 Jun 2024, at 02:33, Eric Johnson <micromashor@gmail.com> wrote:

Chris and the group,

I don't yet see a thread for this one, please forgive me if I missed it.

--<snip>--

2. In relation to point 1. How do we vet the person requesting access to use an organisation’s call sign? This is really only an issue for US based clubs as the call sign has a trustee listed on the ULS database, but it would seem, that person is not always able/willing/interested in creating an account on the portal to have the call sign verified. This certainly needs more thought.

The ideal situation would be for the trustee to create an account on the portal, verify the call sign, then hand it off to another member in the organisation, i.e. once setup they do not have to be the POC for the call sign - is this really asking too much of someone who has already agreed to be the trustee, which arguably comes with such responsibilities?

--</snip>--

I agree with everything you say insofar as this would be the solution in the ideal world. However, unfortunately, in cases like mine, this is not always the case. I'll spare you the details, but the gist is that the trustee has agreed to "hang on" to the callsign until we can get some issues sorted (which is turning out to take over a year due to bureaucratic processes). Our trustee is generally very busy, and to actively pursue the process of getting portal-verified would be a big ask, and would likely require a lot of nagging from me for it to ever get done. Likewise, many of the administrative tasks of the club have been delegated to me, as I am familiar with the processes and have the time to navigate them.

In the US, only the trustee has access to download the Official copy of the club license through the ULS. Therefore, if someone presents an Official copy of the license as verification material, one could be reasonably confident that the trustee has entrusted them to act on the club's behalf. While I don't believe that simply having the Official copy should grant someone the "keys to the kingdom", a simple verification email to the club and/or the trustee would be sufficient to ensure the delegate is acting in good faith. It's important to note that getting verified in the portal and a quick "Yep, permission granted!" reply to a verification email differ significantly in magnitude.

Is anyone else in a similar situation, or had similar experiences that could weigh in?

Eric AE0JE